Schedule- 19
(Relating to sub-rule (2) of Rule 120A.)

Format of identify card of civil employee
Front
Government of Nepal
(Crest)
Photograph
Name:
Designation:
Citizenship number:
Blood group:
Code number:
Reserve
Certifying official’s signature: Employee’s signature:
Designation:
Name:
Designation:
Office:


Note:
(1) The employee identity card’s length shall be 9 cm and breadth 5.5 cm.
(2) The employee identity card shall be in white paper.
(3) On the front side of the employee identity card, the words “Government
of Nepal” shall be written in 12 font letters, the name of the concerned
office in 14 font letters, the name of employee in 18 font letters, and
designation and citizenship number below the designation in 16 font
letters.
(4) The crest of the Government of Nepal shall be printed in red on the
upper part of the front side of the employee identity card, and an auto
size photo shall be glued on the lower part in the right hand side.
(5) Code number shall be written in 14 font letters on the lower part of the
reverse side of the identity card, and below it shall be the signature of
the certifying official on the right hand side and employee’s signature on
the left hand side.
(6) There shall be written the name of employee, name of office and
designation of employee in 14 font letters on the lower part in the
reverse side of the identity card.
(7) There shall be written a notice in 12 fonts in the rest part of the reverse
side of the identity card that” if any one finds this identity care, one is
requested to hand over it to the concerned Office, District
Administration Office or Police Office”.
(8) The offices under a Ministry and Department shall mention only the
name of their respective offices.
(9) The Chief of Office or the officer responsible for personnel
administration, as authorized by him or her, shall certify the identity
card.
(10) The employee identity card shall be put in a plastic (transparent) cover
and be put on in such a manner as to fall one Bitta lower in the left
chest and as to be clearly conspicuous to other persons.
(11) In distributing the employee identity cards, they shall be distributed at
the expense of the concerned office for the first, and if another card is to
be obtained because of loss or torn out, the employee shall obtain it at
his or her own expense. The details of obtaining another identity card
because of loss or torn out shall be recorded and amount received from
him or her shall be credited to the revenue. Provided that if an employee
is transferred, promoted or designated as acting, the concerned office
itself shall provide the employee identity card.
(12) The employees of all government and semi-government offices shall
compulsorily put on the employee identity card while entering into and
serving in the office, and use it in other places as per necessity.
(13) The concerned Chief of Office shall be responsible for using and causing
to be used the employee identity card. The Chief of Office may not
allow any employee who does not so put on the employee identity card
or does not obtain it to enter into the office or may take action against
such employee to maintain discipline.
(14) If any employee relieves of service, he or she shall immediately return
his or her identity card to his or her office